BY-LAWS OF THE ASSOCIATION

1. NAME: The name of the association shall be "KARNATAKA STATE COLLEGE LIBRARIANS' ASSOCIATION" (K.S.C.L.A.), hereinafter referred to as the "ASSOCIATION."
2. HEADQUARTERS: The registered office of the Association shall be located in the capital city of Karnataka State, Bangalore. The present address is: 
The President,
Karnataka State College Librarians' Association,
C/o. Library and Information Centre,
Nrupatunga University (Erstwhile Government Science College),
Ambedkar Vidhi, Nrupatunga Road, Bangalore - 560 001, 
Karnataka, INDIA.
3. AREA OF OPERATION: The area of operation shall be the State of Karnataka.
4. OBJECTIVES OF THE ASSOCIATION:
This Association is meant for practicing College Librarians, primarily those in Government First Grade Colleges, as well as Private Aided First Grade Colleges, Colleges for Education, Law Colleges, and similar institutions of higher learning in Karnataka State that function directly or partially under the Department of Collegiate Education (DCE), Government of Karnataka.
4.1. The objectives of the Association are as follows:
i. To promote unity, national awareness, self-help, self-reliance, and self-respect among College Librarians.
ii. To work towards the improvement of service conditions, social status, and career prospects of College Librarians.
iii. To protect and safeguard the rights of College Librarians through constitutional methods.
iv. To provide opportunities for self-education and professional development.
v.  To suggest ways and means to improve college library conditions.
vi. To organize lectures by eminent personalities and conduct seminars and symposiums.
vii. To conduct professional development activities.
viii. To publish a professional journal.
ix. To facilitate retired and Ph.D.-awarded College Librarians.
x. To keep College Librarians updated with cutting-edge technology.

5. MEMBERSHIP:
Membership shall be open to individuals above the age of 18 who meet the following criteria:
5.1 Practicing College Librarians employed in Government/Private Aided First Grade Colleges, Colleges for Education, Law Colleges, or similar institutions of higher learning in Karnataka State.
5.2 At the discretion of the Executive Committee, University Constituent College Librarians, Assistant Librarians, Deputy Librarians, and University Librarians working in Karnataka State may also be admitted.
5.3 A "Practicing Librarian" is defined as an individual holding a Diploma, Undergraduate, Honors, or Postgraduate degree in Library and Information Science from a UGC-recognized university or equivalent institution and employed in a Library, Library and Information Centre, or managing a library section.
6. CATEGORIES OF MEMBERSHIP:
6.1 Honorary Members: Individuals of eminence in Library and Information Science or public life may be elected as Honorary Members or Honorary Life Members upon obtaining their consent.
6.2 Donors: Individuals contributing Rs. 50,000/- or more.
6.3 Life Members: Practicing Librarians in Government/Aided First Grade Colleges, Colleges for Education, and Law Colleges under DCE who pay a one-time fee of Rs. 3,000/-.
6.3.1. Annual Contribution/Donation: Life members shall contribute at-least 0.5% of their annual gross pay as a Contribution/donation each calendar year, as determined by the Executive Committee.
6.4 Executive Committee Members: Elected Executive Committee members shall deposit an Association Development Deposit (ADD) amount of Rs. 25,000/-, which is refundable upon the completion of their tenure.
6.4.1 Exemption: If Elected Executive Committee members shall be deposited ADD amount they may exempt from the annual donation during their tenure.
6.5 Institutional Members: Institutions paying an annual subscription of Rs. 75,000/-
6.6 General Members: Individuals paying a bi-annual subscription of Rs. 1,000/-All membership applications shall be reviewed and approved by the Executive Committee.

7. MEMBERSHIP REGISTER:
The Association shall maintain a register of its members at its registered office, updating it within 15 days of any change in membership status. The register shall contain:
7.1 The name and place of the working college, address, email ID, and contact number of the members/Life Members.
7.2  The date on which the member was admitted.
7.3 The date on which the membership ceased.
8. CESSATION OF MEMBERSHIP: A person shall cease to be a member under the following conditions:
8.1  Death.
8.2 Submission of written resignation.
8.3  Failure to attend three consecutive Executive Committee meetings without prior intimation.
8.4  Failure to attend three consecutive General Body meetings without prior intimation.
8.5  Non-payment of the subscription fee for three consecutive years.
8.6 Conviction in a criminal case involving immorality, theft, mischief, or gambling.
9. RIGHTS AND PRIVILEGES OF MEMBERS:
9.1  Every active Life member (In-service) shall have an equal right to vote at the Annual General Body Meeting.
9.2 Members shall have the right to participate in all activities of the Association and registration fee exempted for retired active life member.
9.3 Life members have the Rights or Power/authority to recall executive members if they are not actively fulfilling their duties. Additionally, life members have the right to file a complaint against any executive member or governing body, if they are not performing their responsibilities effectively. In such cases, life members may initiate a recall process and elect a replacement from the same geographical region or district for the remainder of the term. The tenure of the newly elected member shall be limited to the remaining period of the original term.
10. GENERAL BODY: The General Body shall comprise all members of the Association and shall:
10.1 Consider any business presented by the Governing Body.
10.2 Decide on matters by a simple majority vote.
10.3 Elect or nominate the President through a vote of the Executive Committee members.

11. MEETINGS:
11.1  General Body Meeting: The General Body shall meet at least once a year, with a notice issued 21 days in advance per the K.S.R. Act, 1960.
11.2  Special General Body Meeting: A special meeting may be convened by the President on the advice of the Executive Committee or upon the written request of at least one third of executive committee members. The meeting must be held within 45 days of receiving the requisition.
11.3 Amendments to Bylaws: Bylaws may be amended by a two-thirds majority at a special General Body Meeting.
11.4 Quorum:
11.4.1  A minimum of one third members is required for a General Body Meeting.
11.4.2  No quorum is needed for adjourned meetings.
11.5  Voting System: Voting shall be conducted by secret ballot.
11.6  Allowances: Executive Committee members shall not be eligible to claim TA/DA for attending meetings.
12. GOVERNING BODY:
12.1 The Governing Body of the Association shall consist of Eleven (11) office bearers. The President shall be elected through voting from among the Executive Committee members.
12.2  The key positions shall include the President, the General Secretary, and the Treasurer, with one person occupying each position. 
12.3  Additional positions shall include the Vice-President, and the Joint Secretary, with Four (4) individuals in each category. In each one position should be reserved for the Women Representative.
12.4  The Governing Body shall hold office for a term of four years until a new body is elected.
12.5 The Governing Body shall have discretionary power to nominate any number of Honorary Presidents for the Association. Such nominations shall be made from individuals of eminence in public life upon obtaining their consent.
13. POWERS OF THE GOVERNING BODY: The Governing Body shall exercise all such powers of the Association as required to be exercised by the Association in a General Meeting. Without prejudice to the general powers, the Governing Body shall have the following specific powers: 
13.1  To invest the funds of the Association in an appropriate manner.
13.2 To formulate future plans, programs, and activities to be pursued by the Association. 
13.3 To terminate the membership of individuals as per the regulations of the Association. 
13.4  To appoint new members as per the regulations of the Association. 
13.5 To convene Governing Body meetings at least once a month.
14. TERMS OF OFFICE FOR EXECUTIVE COMMITTEE MEMBERS:
14.1  The ordinary term of the Governing Body shall be four years, after which elections shall be held. If elections do not take place for any reason, the office bearers of the previous term shall continue in office for a maximum of six months thereafter. 
14.2    All Executive Committee members shall continue to hold office until the Executive Committee is dissolved or a new Executive Committee is elected and assumes charge.
15. ELECTIONS:
15.1. Elections shall be held once every four years. No Life Member, who has retired shall not be eligible to vote in any election. 
15.2  Voting in elections of the Association shall be conducted by secret ballot.
16. PROCEDURE FOR ELECTION OF EXECUTIVE COMMITTEE MEMBERS AND OFFICE BEARERS: The Election Officer shall conduct the election process in a democratic manner, similar to the Indian Parliamentary (Lok Sabha) system. 
16.1 The Election Officer shall be a retired College Librarian who is a Life Member of the Association and shall be nominated by the Executive Committee. 
16.2 Only Life Members (in service) of the Association shall be eligible to elect the Executive Committee members once in four years. The elected Executive Committee member must be a Life Member of the Association. Any person who is within Two year of superannuation from service shall not be eligible for election as an Executive Committee member. 
16.3 The District Representative/Executive Committee member shall be elected by librarians from the jurisdiction of their working district. The official revenue districts as announced by the Government of Karnataka shall be followed, with Bangalore Urban district being divided into three divisions: Central, North, and South. 
16.4 The elected Executive Committee member must have a distinguished and active record in the library profession. District Representatives shall be elected from each district, with a minimum of one and a maximum of two members, one of whom must be from a Government/aided College. 
16.5 A woman elected or nominated as the Women Representative shall not be required to be an Executive Committee member.
16.6 Key positions shall be designated for those who are elected as Executive Committee members from Government First Grade Colleges. 
16.7 The President shall be elected or nominated by the Executive Committee from among persons distinguished in the library profession or public life, upon obtaining their consent. Preference shall be given to individuals working in the capital city, as they will be responsible for handling service-related matters and other regular activities of the Association. 
16.8 The President, at their discretion, shall elect a General Secretary and a Treasurer from among the Executive Committee members, after obtaining their consent. Preference shall be given to those working in the capital city for handling the Association's daily operations. 
16.9  The President, in consultation with the General Secretary and Treasurer, shall elect additional office bearers, including Women Representatives, Vice Presidents, and Joint Secretaries, from among the Executive Committee members. 
16.10 If necessary, the President may, at their discretion, elect an additional position of Working President from among the Executive Committee members. 
16.11  The President may, at their discretion, establish and oversee various committees with designated conveners and members for the smooth functioning of the Association.
17. Executive committee:
17.1  The executive committee shall meet at least six times a year. The quorum for the executive committee meetings shall be one third members. 
17.2  The President shall normally preside over the meetings. In the President’s absence, one of the Vice Presidents shall preside over the meeting. 
17.3  The Secretary shall convene all meetings of the Association, maintain records of the proceedings, obtain signatures from the President, conduct all official correspondence, and maintain the membership register and addresses of members.
17.4 The Women Representatives, Vice Presidents, and Joint Secretaries shall perform duties assigned to them by the President or the executive committee. 
17.5 The executive committee may appoint regional committees and subcommittees for collecting subscriptions and donations and for carrying out any other assigned duties. 
17.6  If any member violates the rules of the Association, the Governing Body shall have the authority to take appropriate disciplinary action. 
17.7 The executive committee shall be responsible for making necessary amendments to the Memorandum of Association, bylaws, or constitution with the approval of a two-third majority.
18. POWERS AND DUTIES OF THE OFFICE BEARERS:
18.A. PRESIDENT:
i. The President shall be the head of the Association and preside over the General Body and Governing Body meetings conveyed by the General Secretary for the purpose of executing the Association’s activities.
ii. The term of the President shall be four years and shall be elected by the Executive Committee members.
18.A.1 Responsibilities: 
18.A.2 Association Activities
i. Oversee and coordinate all association events, meetings, and initiatives.
ii. Represent the association in official functions and external engagements.
iii. Encourage member participation and foster collaboration among stakeholders.
18.A.3.Service-Related Issues
i. Address concerns and challenges faced by members related to association services.
ii. Ensure prompt resolution of service-related grievances and implement improvements.
iii. Advocate for policies that benefit members and enhance service quality.
18.A.4. Technical Aspects
i. Stay updated on industry trends and advancements relevant to the association.
ii. Promote technical workshops, training programs, and knowledge-sharing sessions.
iii. Facilitate the adoption of innovative solutions to improve association operations.
18.A.5. Association Maintenance and Management
i.  Ensure smooth administration and financial stability of the association.
ii. Supervise governance, compliance, and policy implementation.
iii. Maintain records, reports, and transparency in decision-making.
iv. Foster a professional and ethical working environment within the association.
18.B. WOMEN REPRESENTATIVE:
i. The Women Representative shall represent working women librarians and hold responsibilities similar to other office bearers.
ii. They shall actively participate in all Association meetings and activities, assisted by the President.
iii. The term of the Women Representative shall be four years and shall be nominated/elected by the President.
18.C. VICE PRESIDENT:
i. In the absence of the President, a senior Vice President shall assume all the powers and duties entrusted to the President.
ii. The Vice President shall oversee the functioning of the Association as directed by the President.
iii. The term of the Vice President shall be four years, and they shall be selected by the President from among the elected executive committee members.
18.D. GENERAL SECRETARY:
18.D.1.The term of the General Secretary shall be four years, and they shall be selected by the President from among the elected executive committee members.
18.D.2. Responsibilities: 
i.  To sign on behalf of the Association all correspondence and maintain records of General Body meetings. 
ii. To summon and attend General Body meetings. 
iii. To call for ordinary or special General Body meetings as per the constitution. 
iv. To represent the Association at various functions. 
v. To introduce new initiatives and oversee their execution. 
vi. To maintain daily reports on the Association’s activities.
18.E.JOINT SECRETARY:
i. The Joint Secretary shall assist the General Secretary in performing their duties.
ii. The General Secretary may delegate tasks to the Joint Secretary as needed.
iii. In the absence of the General Secretary, the Joint Secretary shall assume all related responsibilities.
18.F. TREASURER:
i. The Treasurer shall maintain all financial records of the Association and oversee all receipts and payments.
ii. The Treasurer shall be responsible for ensuring that the accounts of the Association are audited annually by a certified Chartered Accountant.
19.NO-CONFIDENCE MOTION:
i.  Any office bearer or member of the Governing Body may be removed from office if a no-confidence motion is passed by at least a two-thirds majority of the General Body.
20. AMENDMENT:
i. Any amendment to the Memorandum, rules and regulations, name, or location of the Association shall be made in accordance with the laws governing the Association and the Societies Registration Act of the Government of Karnataka.
ii.    The Memorandum of the Association shall be amended as per Section 9 of the K.S.R. Act, 1960.
21.WORKING HOURS:
i.  The official working hours of the Association shall be from 5 PM to 8 PM on all working days, excluding general and government holidays.
22. FUNDS:
22.1. The funds of the Association shall consist of: 
i. Membership subscriptions. 
ii. Donations. 
iii. Other lawful sources.
22.2. Receipts and transactions shall be conducted through non-cash modes.
22.3. Funds shall be securely deposited as fixed deposits in Scheduled/Nationalized Banks, and interest earned shall be used for the Association’s objectives.
22.4. Unutilized interest at the end of the financial year shall be reinvested in a security deposit.
22.5. Expenditures shall be made in accordance with the KTTP Act-2000 and its subsequent amendments.
22.6. Service-related expenses shall be authorized by a two-thirds quorum of Office Bearers.
22.7. The Executive Committee is empowered to conduct inquiries and take legal action in case of fund misappropriation.
22.8. The Secretary may hold up to Rs. 5,000 for emergency Association expenses.
22.9 The Treasurer shall maintain financial records and issue receipts for payments made by members and Executive Committee members.
22.10. The Association may receive gifts, subscriptions, and donations in lawful forms, whether monetary or in kind.
22.11The Association may transfer, mortgage, hypothecate, pledge, assign, or settle movable or immovable properties for achieving its objectives.
22.12. All income derived from the Association’s assets shall be used solely for its objectives.
22.13. No portion of the income shall be paid to past or present members as dividends, bonuses, or profits.
22.14. The Association may seek financial assistance from the government, NGOs, foundations, banks, businesses, and other organizations for professional development and fulfilling its objectives.
23. FINANCIAL YEAR:
23.1 The financial year shall commence on April 1st and end on March 31st of the following year.
24. AUDIT OF ACCOUNTS:
a) At the end of each financial year, one or two retired College Librarians (who are Life Members) shall be entrusted with auditing the Association’s accounts. The audit report shall be presented at the Annual General Body Meeting. 
b) A qualified Chartered Accountant/Auditor appointed by the Governing Body shall conduct an annual audit of the Association’s accounts.
25. BANK OPERATIONS:
i.  The Association’s bank account shall be maintained in a nationalized or scheduled bank and shall be jointly operated by the President and the Treasurer.
26.DISSOLUTION:
i. The Association shall be dissolved by the General Body if a four-fifths majority vote supports the dissolution.
ii. Alternatively, the General Body may resolve to merge the Association with another organization having similar objectives, provided that a four-fifths majority vote is obtained.
iii. Dissolution or amendments to the Memorandum of the Association shall be made as per Sections 21, 22, and 23 of the K.S.R. Act, 1960.